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Master the Art of Converting PDFs to Word with OCR

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  • Digital Team 

There are various uses of PDF files across the industry, as it has become one of the most commonly used file formats. However, people are still considering converting their files into other formats, such as the DOCX format. Although the process seems easy to execute, there are some issues you might face.

One of the issues includes converting the content that exists in image format within the PDF file. To resolve the problem, this guide will explain the technology that is used in this process and guide people on how to convert PDF to Word with OCR.

Part 1. Understanding OCR (Optical Character Recognition)

When it comes to understanding the technology of OCR, it is based on the process that converts the text present in an image format into machine-readable text. To understand it better, it converts non-editable text into an editable format, which can be easily changed across a word-processing document.

The technology behind this execution, known as the OCR technology, is embedded in multiple software for converting files. This helps users make such content editable, which they might not presume as changeable in any way. Converting PDF to Word with OCR is also executable with the discussed technology.

Benefits of Using OCR For PDF to Word Conversion

The OCR technology has many advantages for converting PDF documents to Word. Provided below are the top benefits that explain why this conversion process can be beneficial for users:

  • Controlling The Text Formatting: When using OCR technology to convert PDF files to Word, it efficiently captures all formatting within the image text. This includes the text’s size, style, and formatting, which is retained when the text is converted using OCR.
  • Text Becomes Searchable: After converting your PDF document to Word with the help of OCR technology, your text becomes searchable across the document. This is quite effective in making your documents accessible and easier to navigate.
  • Preserving the Images With Documents: The basic benefit of converting PDFs to Word with OCR is converting image text to editable text and preserving the images and graphics during conversion. All visual elements in the PDF files are preserved with the support of OCR technology.
  • Language Support in OCR: OCR technology offers extensive language support, considering its extensive development in the industrial sector. Its integration into different software enables the conversion of different languages into editable text.
  • Reduced File Size: The use of OCR technology in converting PDF files to Word minimizes the file size significantly. This is because data present in image format is converted into text, which brings a viable change in the overall size of the document.
  • Making Files More Compatible: Performing the process of OCR conversion makes the file compatible with various software. Since it is converted into a Word file along with changing non-editable text to an editable format, the resultant document can be used in multiple places.

Part 2. Straightforward Step-By-Step Process To Convert PDF to Word With OCR via PDFelement

Wondershare PDFelement is a great tool that has integrated OCR technology for converting non-editable text into an editable format. To know how this tool processes converting PDF to Word with OCR, look into the steps as follows:

Step 1: Choose the Convert PDF Tool

Install the latest version of Wondershare PDFelement on your Windows PC or MacBook from the official website, or upgrade your PDFelement. Next, tap on the “Convert PDF” tool from the home screen and import your PDF file.

Step 2: Enable the OCR Feature and Perform Conversion

From the Convert pop-up, press the “Settings” button and enable the “Only scanned PDF” feature from the “OCR Recognition” section. Afterward, press the “OK” button, confirm the “Output Format,” and press the “OK” button to execute the PDF to Word conversion with OCR.

Part 3. Tips for PDF to Word Conversion With OCR

Although you have learned the basics of the technology, you need the right approach when converting PDFs to Word with OCR. For this, go through the tips for processing the proper conversion using OCR technology:

  • Verifying Quality of Content: It is essential to ensure the quality of the PDF document before finalizing it for conversion. The quality of these PDFs heavily impacts the OCR results, leading to errors if the document is not accurately structured.
  • Selecting the Right OCR Tool: When selecting the tool for converting PDF documents to Word with OCR, it is essential to note its characteristics. Ensure that the selected tool has advanced OCR functions to convert non-editable text to editable format properly.
  • Make Proper Selection of Parameters: Since converting PDFs to Word, you must ensure that the parameters selected for this purpose are chosen perfectly. This includes the overall orientation of the converted document and the language selected for OCR conversion.
  • Perform Further Edits After Conversion: There is always room for error, even after you’ve converted PDF documents to Word using OCR technology. Thus, you should adjust the document’s formatting and any textual errors before finalizing the document.

Part 4. Scenarios of Using OCR for PDF to Word Conversion

Apart from learning the benefits and tips of using OCR technology in PDF to Word conversion, you should be aware of the scenarios where this procedure might be helpful. Provided below are some prominent use cases of converting PDF to Word with OCR:

  • Physical Document Conversion: If you have created a PDF file from a physical document, it might lack editable text. To make it editable, you need the OCR technology to make the text editable and searchable quickly.
  • Collaborating Files With Other Users: When sharing or collaborating with other users across a document, it is essential to ensure they can edit all sorts of text within the document. In such a scenario, converting your PDF to Word with OCR technology is viable so that the text can be easily edited following the conversion.
  • PDFs in Foreign Language: While converting PDF documents to Word, it might exist in other languages. In such cases, OCR technology offers a great option to convert non-editable text to editable content while selecting the language in the document. Following the conversion, you can easily convert the text into understandable language.
  • Converting Old Reports and Manuals: Legacy files that need to be revised are sometimes non-editable. To make changes to the document, you need to convert these legacy files into editable documents. This helps you update the content and its formatting without issues.

Conclusion

To sum up, we have discussed all the necessary information about OCR and how it works. Moreover, we have discussed the significant benefits of using OCR for PDF to Word conversion along with the simplified instructions to carry out this conversion with Wondershare PDFelement. In addition, we have provided tips on choosing the best OCR tool in 2024.

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