In today’s digital world, video calls have become an essential part of business communication. From team meetings to client presentations, video calls offer a convenient and effective way to connect. However, ensuring these calls go smoothly requires some planning and preparation. Here are four ways to ensure your business video calls always go off without a hitch.
Check Your Tech
The cornerstone of a successful video call lies in the reliability of your technology. Nothing disrupts a call faster than a poor internet connection or faulty equipment. Before the call, test your Internet speed to ensure it can support a video call. You should also check your camera, microphone, and speakers for issues. It might also pay off to ensure your video conferencing software is up-to-date and you’re familiar with its features. Having a backup device ready can save you from unforeseen tech hiccups.
VoIP systems are now usually so advanced that you shouldn’t have a problem, but outdated systems definitely do know how to cause a hiccup or two. Read some VoIP comparison reviews to see what’s the best on the market currently. For on-the-go calls, Skype, Whatsapp, and Zoom work really well, especially if the technology on your laptop isn’t outdated.
Choose a quiet, well-lit space for your video calls to minimize distractions and ensure you’re clearly visible. Inform others in your household or office about your call to prevent interruptions. Close any unnecessary apps or tabs on your device to optimize its performance and to avoid sharing sensitive information accidentally if you’re screen sharing. Lastly, turn off notifications that may pop up during the call.
There have been plenty of videos circulating on TikTok of awkward moments when important video calls have been interrupted!
Prepare In Advance
Preparation is key for any successful meeting, including video calls. If you’re hosting the call, set a clear agenda and share it with participants beforehand. This helps everyone know what to expect and prepares them to contribute effectively. Also, familiarize yourself with any materials or data you plan to present to avoid fumbling during the call.
For participants, review the agenda and any pre-meeting materials sent by the host. Prepare any questions or comments you have so you can participate actively and constructively.
Practice Good Video Call Etiquette
Maintaining professionalism on video calls is just as important as in face-to-face meetings. Dress appropriately, maintain eye contact by looking into the camera, and use body language to show you’re engaged. Mute your microphone when not speaking to minimize background noise, and respect others’ speaking time. Remember to use the chat feature for side comments or questions to avoid interrupting the speaker.
Business video calls can be an efficient and effective way to connect with colleagues, clients, or stakeholders. By ensuring your tech is reliable, minimizing distractions, preparing in advance, and practicing good video call etiquette, you can ensure your video calls always go smoothly. Remember, the goal is clear, seamless communication, so focus on making the experience as comfortable and productive as possible for all participants.