The Penn Yan Village Board will consider annexing about 38.24 acres of village-owned land on Elmwood Avenue from the town of Milo when it meets Tuesday.
The board is also expected to vote on utility project contracts and change orders, three sewer-bill adjustments, community event requests and playground equipment when the meeting begins at 6 Tuesday evening in Room 202 of Village Hall, 111 Elm Street.
The agenda calls for trustees to review and complete the first part of a full environmental assessment form for the annexation before considering Resolution 67-2026. The resolution would begin the village’s determination to bring the territory into Penn Yan, but the agenda does not indicate that annexation has already been approved.
Supporting documents describe the affected territory as about 38.239 acres. The land is owned by the village and is located along Elmwood Avenue.
Water and wastewater projects
Eleven recommendations from the Municipal Utilities Board are scheduled for a single approval vote, including a contract amendment of up to $60,000 for financial work tied to the village’s water treatment plant project.
The Municipal Solutions agreement would cover an 18-month construction period and services including financing schedules, cash-flow planning, funding draws, contractor payment tracking and coordination of a long-term Rural Development loan closing. The firm’s 2026 fee schedule lists a $170 hourly rate for several services, while the amendment caps the covered work at $60,000 unless the project timeline or scope changes and the agreement is amended again.
Trustees will also consider two change orders connected to the wastewater treatment plant headworks project. A $14,947.84 electrical change order for Hewitt Young covers power for an overhead door, an oxygen sensor, a relocated light fixture and outlet work; Hunt Engineers would absorb $6,798.87 associated with a unit heater through a separate contract reduction, leaving a stated net village increase of $8,148.97.
A second change order would add $21,616 to Bell Mechanical’s contract for concrete encountered near an influent pipe, added paving and higher asphalt costs. The board is also expected to consider reducing Hunt’s engineering contract by $6,798.87 for the unit-heater work.
Another utility item would authorize Public Works Director Melissa Gerhardt to sign a sludge-disposal agreement with Casella Organics. The proposed contract runs from Sept. 1, 2026, through the anticipated July 31, 2028, closure of the Ontario County landfill and sets an initial disposal fee of $110 per wet ton, with annual adjustments tied to the consumer price index identified in the agreement.
The board will consider three sewer charge credits after leaks were found not to have entered the sanitary sewer system: $465.68 for a washing machine leak at 127 Brown St., $71.29 for a pressure-relief valve failure at 116 E. Main St., apartment 1, and $254.16 for an indoor water-line break at 330 Keuka St.
Trustees are also slated to accept payment agreements totaling $11,241.20 and to retroactively authorize water employee Nicholas Houghtaling’s attendance at a supervisory management school in Buffalo. The listed cost for tuition, a required book, lodging and estimated meals is $2,870.81, with Houghtaling using a personal vehicle.
Events and community requests
Several fall events are on the agenda, including the 15th annual St. Michael School Turkey Trot on Thanksgiving Day. Organizers expect about 400 participants and spectators for the Nov. 26 event, with registration at 7 a.m., the 5K at 8:30 a.m. and a quarter-mile children’s run at 9:30 a.m.; the proposed approval would waive a $150 application fee and $500 supply deposit but remain contingent on insurance naming the village as an additional insured and coordination with village police.
The board will consider approving the Downtown Business District’s Trunk or Treat from 4 to 6 p.m. Saturday, Oct. 24, with setup beginning at 1 p.m. and cleanup scheduled through 7 p.m. Approval would be conditioned on a state temporary food-service permit, a hold-harmless agreement and an electrical-load request.
Penn Yan Academy’s homecoming parade is proposed for 10 a.m. Saturday, Oct. 3. The route would begin in front of the academy, follow Keuka Street, Chapel Street and Liberty Street, and end in the school’s tennis-court parking lot; approval would waive the application fee and require proof of insurance plus coordination with police and fire police.
Trustees will also review a peddler’s permit application from Sugar Shack/Belgium Waffle LLC to sell prepared food from a truck at public and private locations in the village. The agenda says the food trailer is undergoing a state Department of Health inspection, and the application does not identify fixed sales locations.
Personnel, parks and other business
The administration committee is asking the board to permanently appoint Gabriel Wood as a Penn Yan police officer effective Oct. 1 following completion of his probationary period.
Trustees will consider an amended 2025-26 budget-transfer resolution that would add $2,800 to a transfer to the sewer plant maintenance-on-plant account to cover a negative balance.
The board is also expected to vote on prepaying Parkitects Inc. $15,180.48 for musical equipment at the Indian Pines playground. The village received funding through Yates County Public Health for inclusive playground equipment, and the money must be spent by Sept. 30 even though delivery is scheduled for Oct. 5 through Oct. 9.
Public safety items include August activity reports from code enforcement, the fire department and police, along with a proposal to remove Christian Reinard from the fire department’s active roll.
The public works agenda includes an agreement with Yates County for $2,633 in state Office of Children and Family Services funding for the village’s 2027 summer recreation program. Trustees will separately consider allowing Mary Pat Cottengim to attend planning and zoning school in Fairport on Oct. 22 at a cost of $125.
The meeting agenda also lists possible executive or closed sessions with legal counsel near the beginning and end of the meeting. Any action on the annexation, contracts, event applications and other proposals would occur at or after the public meeting.
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